Psychology homework help. BSBPMG522 Undertake Project Work
Assessment Task 2 – Project
Assessment description
In groups of no more than 3, you are required to develop a project plan using the
information from the scenario provided.
Using the templates provided, develop a project plan that includes timelines, work
breakdown structure, roles and responsibilities. A budget is to be developed and approved.
Team members are to be consulted and their views taken into account in the project plan.
The plan is to be finalised and the necessary approvals obtained to commence the project
according to your plan.
You are to take action to ensure project team members are clear about their responsibilities
and the project requirements, providing them with support, to ensure that the quality of the
expected project outcomes are documented and timelines met.
You are to implement and monitor plans for managing the project, its finances, quality and
resources (human, physical and technical) to achieve project deliverables.
You are to establish and maintain a record keeping system for the project documentation
and provide weekly project reports to your assessor. You will need to keep complete
financial records associated with the project and check their accuracy.
Finally, with your team members, review the project outcomes and processes against the
scope and plan. Document lessons learnt from the project and provide a report to your
assessor, attaching all documentation produced in this process as an appendix to your
report.
Each member of the team must submit a copy of the completed templates and report.
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 2 of 10
Procedure
1. Read the scenario provided and discuss with your team member regarding the
objectives of the project
2. Complete the following templates with your group:
– Scope document
– Roles and responsibilities
– Project Plan
– Schedule
– Resources and cost plan
– Risk plan
– Risk form
– Risk log
3. Complete a report regarding your project plan, processes and the lessons learnt.
Specifications
Completion of the following activities is essential:
project scope
identification of stakeholders
development of a project plan
use of appropriate templates and tools
formulation of a risk management plan
development and approval of a project budget
keep/provide record of all project documentation
provide weekly reports to your assessor
implement and monitor the project’s budget, resources and quality
manage any risks or issues that arise, according to plans or as agreed with the project
team or assessor
review the final project outcomes and processes against the project scope and plan,
documenting lessons learned
compile all the above into a project report, attaching all documents produced.
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 3 of 10
Scenario
You are a Manager for a large corporate catering company called ‘Bizzy Bites’. Your
organisation provides catering for all corporate events such as meetings, seminars, award
evenings all over Sydney. You have received a request to cater for 100 guests at a charity
Gala Dinner that will be held on a boat. The guest come from culturally diverse background
and you have been asked to cater for guest that have specific dietary requirements. The
charity event happens to fall on the same day as 2 other corporate catering jobs you have
already committed to, however you and your team have decided to take on the job. A
request has been made that all food, beverages and wait staff must be ready by 5:00pm as
the guest will be aboard the ship by 5:30pm for a 6:00pm sail. You have enlisted several of
your staff to assist in planning and organising of this project to ensure a successful output.
Scope document
In scope
Out of scope
(exclusions) Assumptions Constraints
Project
Sponsor:
Version: 1 Project Client:
Date:
Project Manager: File Name: Page
Roles and responsibilities
It is important to understand who the major players are on the project. List the major
project roles, responsibilities and the actual people involved. Add in any additional roles as
required
Role Name/s Responsibilities
Project client/owner
Project sponsor/project
director/project board
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 4 of 10
Project manager
Manager of the project
manager
Project team members
Steering committee/
working party
Project
Sponsor:
Version: 1 Project Client:
Date:
Project Manager: File Name: Page:
Project plan
The project plan is the basis for monitoring and controlling the project. All project
information is consolidated to date, forming the basis for monitoring and controlling once
implementation of the project commences.
Project title:
Project purpose
From Project Proposal – update if required
Background and strategic context
From Project Proposal – update if required
Other related projects
From project proposal – update if required
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 5 of 10
Project objective
From project proposal – update if required
Scope including key deliverables
From Project Proposal – update if required
In scope
Out of scope
Assumptions
Constraints
Deliverables
Governance
From Project Proposal – update if required. Attach a Project Organisation Chart and
additional information on Responsibilities if required.
Project client/owner
From Project Proposal
Project sponsor
Project manager
Manager of the project manager
Project team members
Key stakeholders
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 6 of 10
From Project Proposal – update if required. Include a more detailed stakeholder analysis in
the Appendices if required.
Schedule
Using the information you generated in the Work Breakdown Structure, update the
Schedule. Include a Gantt chart or additional planning information in the Appendices
Item Milestone date Responsibility
Resource and cost plan
Resource planning is where you determine what resources (people, equipment and
materials) and what quantities of each should be used to perform activities. Once the
resources have been determined, estimate the project costs. Include a more detailed
resource and cost plan in the Appendices if required.
Deliverable/milestone/
phase
Resource date Cost
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 7 of 10
Risk plan
This template is used to record identified risks associated with your project, analyse the
impact and determine resultant action to be taken.
Risk Likeliho
od
(H/M/L)
Impact
(H/M/L)
Risk response
(contingency
strategies)
Responsibil
ity
Project
Sponsor:
Version: 1 Project Client:
Date:
Project Manager: File Name: Page:
Risk form
Identified risks are logged on a risk form and a copy is forwarded to the project manager.
Original form is filed in the risk register.
PROJECT DETAILS
Project Name:
Project Manager:
RISK DETAILS
Risk ID: …………….
Raised by: ……………………………………………………
Date raised: ___ / ___ /______
Risk description:
Risk likelihood: Risk impact:
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 8 of 10
RISK MITIGATION
Recommended preventative actions:
Recommended contingent actions:
APPROVAL DETAILS
Supporting documentation (attached):
1
2.
Signature: _______________________ Date: ___/___/____
This form to be forward to the project manager.
Risk log
On this template, all issues are treated as risks. They should be recorded when they arise,
assigned a number and responsibility, and a recovery strategy or alternate path agreed,
acted upon and recorded when closed.
Number Issue/risk Priority
(rank
as to
impact)
Impact
on
budget
Impact
on
schedule
Agreed
management
strategy
Responsibility
(manage)
Financial
responsibility
Status(open,
in progress,
closed)
Project Title: Version: File Name: Issues-Risklog.doc
Date:
___ / ____ / ______
Project Sponsor: Project Manager: Issued By: Page: 1 of x
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 9 of 10
Project planning assessment task checklist
No Document/evidence Included
1 Project scope documents
2 Stakeholder identification
3 Clarification sought from Assessor (delegating authority) on project
parameters
4 Limits of Student’s responsibility and reporting requirements evident
5 Relationship to organisation’s objectives and to other projects
identified
6 Access to resources obtained to undertake the project
7 Project plan developed, including timelines, work breakdown
structure, roles and responsibilities, etc
8 Development and approval of project budget
9 Consultation with team members to incorporate their views in
planning the project
10 Finalisation of project plan and approval to commence from Assessor
11 Ensure team members are clear about their responsibilities and the
project requirements
12 Support provided to team members, especially for specific needs, to
ensure the quality of expected project outcomes and that timelines
are met
13 Establish and maintain record keeping systems for the project
duration
14 Implement and monitor plans for managing project budget,
resources and quality
15 Project updates completed and provided to Assessor
16 Management of risks to ensure project outcomes are met
17 Achievement of project deliverable
18 Complete financial record keeping for the project – check for
Crown Institute of Business and Technology Pty Ltd ABN 86 116 018 412 National Provider No: 91371 CRICOS Provider Code: 02870D
North Sydney Campus: 116 Pacific Highway North Sydney NSW 2060 P: +612 9955 0488 F 02 9955 3888
Sydney CBD Campus: Level 5, 303 Pitt St Sydney NSW 2000 P: +612 8959 6340 F 02 9955 3888
Canberra Campus: Suite 1, Level 4, 40 Cameron Avenue, Belconnen ACT 26 17 P: +612 6253 5184
BSBPMG522 Assessment 2 v2.1 Page 10 of 10
accuracy
19 Assign staff to new roles or re-assign to previous roles
20 Complete project completion documents and obtain sign off from
Assessor
21 Review project outcomes and processes against project scope and
plan
22 All team members to be involved in the project review
23 Document lessons learned from the project and report to Assessor
